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Draft — pending legal review

Terms of Service

ainventry — a product of Andrei Diachenko (autónomo), Spain. Last updated: 28 June 2026.

DRAFT — for legal review only. Not final legal advice. Do not publish without review by qualified counsel.

These Terms of Service also constitute an End User License Agreement (EULA) for the ainventry software-as-a-service platform and are submitted to the Intuit Developer Program for the ainventry QuickBooks Online integration.

1. Acceptance of Terms

By accessing or using the ainventry service at ainventry.com (the “Service”), you (“Customer”, “you”) agree to be bound by these Terms of Service (“Terms”) and our Privacy Policy. If you are accepting on behalf of a company or other legal entity, you represent that you have authority to bind that entity to these Terms. If you do not agree, do not use the Service.

2. The Service

2.1 Description

ainventry is a cloud-based inventory management, warehouse, and materials requirements planning (MRP) platform for small and medium businesses. The Service includes:

  • Multi-warehouse inventory tracking and stock movement recording
  • Bill-of-materials / formula management and production order processing
  • MRP engine (purchase recommendations based on demand and stock levels)
  • Purchase order and sales order management
  • Supplier and customer record management
  • An AI assistant (see Section 5)
  • Optional connectivity to QuickBooks Online (see Section 6)
  • REST API access (on applicable plans)

2.2 Access

Subject to these Terms and payment of applicable fees, ainventry grants you a limited, non-exclusive, non-transferable, revocable licence to access and use the Service for your internal business purposes during your subscription term.

2.3 Updates

ainventry may update, modify, or discontinue features of the Service at any time with reasonable notice. Material reductions in functionality will be communicated no fewer than 30 days in advance.

3. Accounts and Security

3.1 Registration

You must provide accurate, complete information when creating an account. You are responsible for keeping your login credentials confidential and for all activity under your account.

3.2 Organisational Accounts

The Service is multi-tenant. Your data is logically isolated within your organisation (“Workspace”). You must not attempt to access data belonging to other organisations.

3.3 Account Security

You must promptly notify ainventry of any suspected unauthorised access to your account at andreidiachenko95@gmail.com. ainventry is not liable for losses resulting from your failure to maintain the security of your credentials.

4. Acceptable Use

You agree not to:

  • Use the Service in violation of any applicable law or regulation
  • Upload, transmit, or store unlawful, fraudulent, or harmful content
  • Attempt to gain unauthorised access to any part of the Service or its underlying infrastructure
  • Circumvent, disable, or interfere with security features
  • Reverse-engineer, decompile, or disassemble the Service
  • Resell, sublicense, or otherwise make the Service available to third parties except as expressly permitted
  • Send spam, conduct phishing, or distribute malware through the Service
  • Scrape, crawl, or systematically extract data from the Service without prior written consent

5. AI assistant — Limitations and User Responsibility

5.1 How the AI assistant Works

The Service includes an AI assistant that interprets natural-language commands and drafts proposed inventory actions. The AI assistant operates under a strict Propose → Confirm → Commit protocol: no action is written to your data until you explicitly confirm it. The AI assistant will never apply changes silently.

5.2 Third-Party LLM Provider

The AI assistant is powered in part by large language model (LLM) services provided by Anthropic, PBC (“Anthropic”). Your command input is transmitted to Anthropic's API for processing. ainventry does not use your data to train external AI models.

5.3 No Guarantee of Accuracy

AI-generated suggestions are drafts only. They may be incomplete, inaccurate, or unsuitable for your specific situation. You are solely responsible for reviewing and confirming any action proposed by the AI assistant before it is applied.

5.4 Your Responsibility for Confirmed Actions

Once you confirm a proposed action, it takes effect in your Workspace. You are responsible for all confirmed actions, whether initiated manually or via the AI assistant.

6. Third-Party Integrations — QuickBooks Online

6.1 Interoperability

ainventry offers optional connectivity to QuickBooks Online, a product of Intuit Inc. This integration is provided for interoperability purposes: to allow you to synchronise inventory-related data between ainventry and your QuickBooks Online company. The integration is not provided, endorsed, or certified by Intuit Inc.

6.2 Your QuickBooks Online Subscription

To use the QuickBooks Online integration, you must independently hold a valid QuickBooks Online subscription. ainventry has no control over, and is not responsible for, QuickBooks Online's availability, features, pricing, or terms.

6.3 OAuth Authorisation

The integration operates via OAuth 2.0. When you connect QuickBooks Online, you grant ainventry permission to access your QuickBooks Online company data to the extent authorised by the OAuth scopes you approve. You may revoke this permission at any time, either within ainventry (Settings > Integrations > Disconnect) or directly in your QuickBooks Online account settings.

6.4 Data Handling

QuickBooks Online access tokens and refresh tokens are stored encrypted at rest using AES encryption via a dedicated key isolated from other application data. QuickBooks data accessed through the integration is used solely to provide the core ainventry service features described in Section 2.1. It is never sold or shared with any third party other than the subprocessors necessary to operate the Service. See our Privacy Policy and Subprocessor List for details.

6.5 Trademark Notice

Intuit and QuickBooks are registered trademarks of Intuit Inc. Used with permission. ainventry is a member of the Intuit Developer Program. ainventry is not affiliated with, endorsed by, or sponsored by Intuit Inc.

7. Fees, Trial, and Cancellation

7.1 Subscription Plans

Access to the Service requires a paid subscription or a valid free trial.

7.2 Free Trial

ainventry may offer a free trial. At the end of the trial period, continued use requires purchase of a subscription.

7.3 Payment

Fees are billed in advance on a monthly or annual basis. All amounts are non-refundable except as required by applicable consumer protection law.

7.4 Price Changes

ainventry will provide at least 30 days' written notice of price increases.

7.5 Cancellation

You may cancel your subscription at any time from your account settings. Access continues until the end of the paid period, after which your account will be deactivated.

7.6 Data Export and Deletion

Upon account deactivation, you may request an export of your data within 90 days of cancellation (indicative; subject to change). After that period, your data will be deleted in accordance with our data retention policy.

8. Intellectual Property

8.1 ainventry's IP

The Service, including its software, design, documentation, and content, is owned by ainventry and protected by applicable IP laws.

8.2 Your Data

You retain all rights to data you upload to or generate within the Service. You grant ainventry a limited, non-exclusive licence to process Customer Data solely to provide the Service.

8.3 Feedback

If you submit suggestions or feedback, you grant ainventry a worldwide, royalty-free, perpetual licence to use that feedback for any purpose.

9. Confidentiality

Each party agrees to keep the other party's confidential information confidential and not to disclose it to third parties, except as required by law.

10. Warranties and Disclaimers

10.1 ainventry's Warranty

ainventry warrants that the Service will perform materially in accordance with its documentation.

10.2 Disclaimer

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SERVICE IS PROVIDED “AS IS” AND “AS AVAILABLE.” AINVENTRY EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. AINVENTRY DOES NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR FREE OF HARMFUL COMPONENTS.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW: (1) NEITHER PARTY WILL BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES; (2) AINVENTRY'S AGGREGATE LIABILITY FOR DIRECT DAMAGES WILL NOT EXCEED THE FEES PAID BY YOU IN THE 12 MONTHS PRECEDING THE CLAIM.

12. Indemnification

You agree to defend, indemnify, and hold harmless ainventry and its officers, directors, employees, and agents from any claims, damages, or expenses arising from your use of the Service, your Customer Data, or your violation of these Terms.

13. Termination

You may terminate these Terms at any time by cancelling your subscription. ainventry may suspend or terminate your access immediately if you materially breach these Terms and fail to cure it within 14 days of written notice.

14. Governing Law and Dispute Resolution

These Terms are governed by the laws of Spain and, where applicable, the European Union, without regard to conflict-of-law principles. The parties submit to the exclusive jurisdiction of the courts of Oviedo, Spain. Nothing in these Terms limits rights that cannot be waived under applicable mandatory consumer protection law in your jurisdiction.

15. General Provisions

These Terms, together with the Privacy Policy, Subprocessor List, and any applicable Order Form, constitute the entire agreement between the parties with respect to the Service. ainventry may update these Terms at any time; material changes will be notified at least 30 days before they take effect.

For legal notices and general inquiries: Andrei Diachenko (autónomo), Calle Covera 19, 5A, 33012 Oviedo, Asturias, Spain. Email: andreidiachenko95@gmail.com.